Job Description - Deputy Superintendent-Administrative Services
Personnel Commission
November 16, 2005
CLASS TITLE: DEPUTY SUPERINTENDENT-ADMINISTRATIVE SERVICES
BASIC FUNCTION:
Directly responsible to the Superintendent for the School District Human Resources and Business Division, including supervision of Human Resources Division, chief negotiator, chief business officer, budget preparation and control, fiscal planning and management, accounting and fiscal reporting, data processing, risk management, purchasing, food services management, transportation, and building operations and maintenance; to do related work as required, and participate as a member of the Superintendent's Cabinet. This position is designated as "Senior Management" according to Education Code 45108.5.
REPRESENTATIVE DUTIES:
Plans, organizes, and directs through subordinate supervisors and managers, the School District business programs. E
Responsible for the formulation of programs for the conduct of accounting, risk management, centralized data processing, purchasing, warehousing, custodial, food services, transportation, and maintenance activities, manage collective bargaining negotiations, and insures that such programs are efficiently and effectively administered. E
Selects, trains, and evaluates key staff. E
Develops procedures for business operation and reviews results. E
Prepares estimates of income and expenditures. E
Is responsible for the overall preparation of the School District budget. E
Is responsible for the work of accounting for School District funds with the attendant budget control. E
Prepares and examines contracts, getting legal advice on problems and technicalities. E
Monitors legislation and implements changes in the law in the Division. E
Confers with architects, contractors, and others in connection with new building construction alteration and deferred maintenance. E
Administers the use of school facilities. E
Monitors the use of energy throughout the District and directs reduction efforts. E
Conducts conferences with employees, officials, and the public. E
Coordinates the activities of the Business and Human Resources divisions along with other divisions and with other agencies. E
Attends the District Superintendent's Cabinet meetings. E
Attends meetings of the Board of Education and makes presentations on business, personnel, and classified and certificated negotiations matters. E
Supervises the preparation of fiscal and related reports for the County Superintendent of Schools and the State Department of Education. E
Performs other duties as may be assigned by the Superintendent.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Principles, trends and development of good business, human resources, and collective bargaining administration management, budgeting, accounting, auditing and payroll processing.
Methods of inventory control.
Basic financial analysis and research procedures.
Application of data processing technology.
Planning, programming, accounting and budgeting systems.
Problem solving and work simplification techniques.
Applicable sections of State Education Code and other applicable laws.
Principles and practices of administration, supervision and training.
ABILITY TO:
Administer, direct and coordinate Business Services, Human Resources, and collective bargaining administration involving financial management of the District, budget and financial records control and other functions and activities.
Participate as a member of the Superintendent's Cabinet assisting in the formulation of policies relating to the business and financial operation of the District as well as human resources and certificated and classified negotiations.
Interpret and apply provisions of State Education Code and various regulatory agencies.
Assemble and analyze data and make appropriate recommendations.
Plan, prepare and implement innovative actions.
Prepare and make clear and concise written and oral reports and presentations.
Provide guidance and direction to managers and other school personnel concerning various phases of their individual budgets and business operations.
Train, supervise and evaluate personnel.
EDUCATION AND EXPERIENCE:
Master's degree in Business Administration or other related field to include work in the area of school business management or institutional finance. Training and/or related training in data processing management as it applies to management information systems. A minimum of five years of administrative experience in governmental and/or institutional fiscal operation. Experience in performing leadership functions in school business.
WORKING CONDITIONS:
PHYSICAL ABILITIES:
Bending, pushing, moving, lifting objects weighing up to 25 pounds.
