Job Description - Office Assistant I
Classified Position
November 16, 2001
CLASS TITLE: OFFICE ASSISTANT I
BASIC FUNCTION:
Under the direction of an assigned supervisor, perform routine typing and general clerical activities in support of a school or District function.
DISTINGUISHING CHARACTERISTICS:
Office Assistant I incumbents are assigned routine and repetitive general clerical duties requiring no previous experience. Incumbents in the Office Assistant II class perform a variety of clerical support duties including typing, filing, recording and processing information, answering telephones and providing information to parents, students, faculty and others. Office Assistant III incumbents perform specialized clerical duties or provide sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties.
REPRESENTATIVE DUTIES:
Type written materials such as letters, memoranda, bulletins or reports from straight copy or rough draft on a typewriter or computer work station. E
Receive, stamp, process and distribute textbooks to appropriate departments; maintain inventory records and notify students concerning lost textbooks and library materials. E
Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer routine questions according to established guidelines.E
Maintain records, inventories, index and cross-reference files. E
Receive, sort and distribute incoming and outgoing mail. E
Duplicate items; package and distribute completed copies. E
Perform routine typing of reports from detailed copy; post records; proof completed typing assignments. E
Make telephone calls as directed; take and relay messages. E
Operate a variety of office equipment including typewriter, calculator, copier and other machines pertinent to the assignment. E
Assure the timely distribution and receipt of records, reports and bulletins as directed.
Collect monies and maintain related financial records as required by the assignment.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Alphabetical, numerical and subject matter filing systems.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone techniques and etiquette.
ABILITY TO:
Perform clerical duties such as filing, duplications, typing and maintaining routine records.
Operate a copier, typewriter and adding machine.
Learn to operate a computer workstation and peripheral equipment.
Make arithmetic calculations quickly and accurately.
Understand and follow oral and written directions.
Meet schedules and time lines.
Work cooperatively with others.
Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school including or supplemented by course work in clerical skills.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL ABILITIES:
Dexterity of hands and fingers to operate office equipment, hearing and speaking to exchange information in person or on the telephone, seeing to proofread documents and typing assignments, and sitting for extended periods of time, bending, pushing, lifting, and moving objects weighing up to 25 pounds.
