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November 28, 2014
 Information & NewsDepartmentsPersonnel CommissionClassified Employee HandbookChapter 17   
 

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CHAPTER 17: COMPENSATION AND PAY PRACTICES

 

17.1 Determination of Salary Schedules/Pay Rates
17.2 Application of Salary Schedules
17.3 Differential/Longevity Pay Practices


*BARGAINING UNITS REFER TO CONTRACTS*

17.1 DETERMINATION OF SALARY SCHEDULES/PAY RATES

17.1.1 FIXING ANNUAL SALARY SCHEDULES: The Education Code authorizes the Board of Education to fix the annual salary schedules for all classified employees and other employees not requiring certification qualifications employed by the District unless otherwise prescribed.

17.1.1.1 The Education Code requires the Board of Education, not later than the date prescribed for approval of the publication budget of every year, to fix the salary schedule for the ensuing school year for all classified employees. Any action taken by the Board of Education must be in compliance with the Personnel Commission's Rules and Regulations.

REFERENCE: Education Code Section 45261

17.1.2 BOARD MAY INCREASE SALARY SCHEDULE: The Board of Education may increase the salary schedule for classified employees at any time during the fiscal year and will consider increases and/or decreases resulting from the classification or reclassification of positions as approved by the Commission.

REFERENCE: Education Code Section 45261

17.1.3 BOARD MUST EMPLOY/PAY IN ACCORDANCE WITH MERIT SYSTEM: The Board of Education is authorized to employ, pay and otherwise control the services of classified employees only in accordance with the provisions of Title 2, Division 3, Chapter 5, Article 6 (Merit System) of the State of California Education Code and these Rules.

REFERENCE: Education Code Section 45241

17.1.4 COMMISSION SHALL RECOMMEND SALARY SCHEDULES TO BOARD:The Director-Personnel Commission shall prepare recommendations for classified salary schedules for approval by the Personnel Commission. The salary schedule(s) approved by the Personnel Commission shall be presented to the Board of Education. The Commission's recommended salary schedule may take into account the following factors:

17.1.4.1 The wages and salaries paid by other school Districts in the recruitment area.

17.1.4.2 The principle of like pay for like work within the classified services.

17.1.4.3 Differential pay for those employees required to work an early morning or late evening shift.

17.1.4.4 Differential pay to those employees required to perform duties of a distasteful, dangerous or unique nature.

17.1.4.5 Such other information as the Commission may require.

REFERENCE: Education Code Sections 45256 and 45268

17.1.5 BOARD'S ACTION ON SALARY SCHEDULE RECOMMENDATIONS: The Board of Education may approve, amend, or reject the salary schedule recommendations of the Personnel Commission, but may not alter the relationships and salary range placements of the classes as established by the Personnel Commission until the Personnel Commission is first given the right to comment on the changes.

REFERENCE: Education Code Section 45268

17.1.6 COMMISSION SHALL DETERMINE SALARY RANGE PLACEMENTS: The Personnel Commission shall set reasonable relationships between the various classifications. The Commission may make modifications to the relationships as part of its statutory obligations after the District Administration and any exclusive bargaining agent that represents impacted employees have had an opportunity to comment on the modifications. The Personnel Commission adopted schedule of relationships for all classifications is contained in Appendix A, which by reference is incorporated as a part of these Rules and Regulations.

REFERENCE: Education Code Section 45261

17.2 APPLICATION OF SALARY SCHEDULES

17.2.1 INITIAL SALARY PLACEMENT: All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. The hiring rate will normally be the first step of the salary range. However, a new employee may be provided with advanced step placement upon a recommendation from the appointing authority and approval by the Personnel Commission based upon such factors as:

17.2.1.1 Additional qualifying experience beyond that required for entry into the class.

17.2.1.2 Additional education at the college level limited to no more than one step for each two years of education related to the position, but beyond the educational requirements established for entry into the class.

17.2.1.3 Difficulty experienced in the recruitment of candidates to meet the vacancy needs in the class.

17.2.1.4 The additional skills or qualifications of the candidate that make him/her especially qualified for the position.

REFERENCE: Education Code Sections 45260 and 45261

17.2.2 SALARY PLACEMENT OF TEMPORARY EMPLOYEES: Salary placement of temporary, substitute, and limited-term employees will be at the first step of the appropriate salary range. Exceptions to this rule may be made using the same criteria outlined in Rule 17.2.1 and approved pursuant to Rule 17.2.2. Classified retirees of the District shall be compensated pursuant to Rule 7.5.

17.2.2.1 Clerical/secretarial temporary employees shall be paid at step 1 of the salary range allocated to an Office Assistant I or up to the level for which qualified, not to exceed the position assigned. If a particular temporary employee is assigned to work more than ten (10) continuous days in one position, these temporary employee's salary placement will be modified to step 1 of the proper range of the classification in which assigned.

17.2.2.2 All Instructional Assistant temporary employees shall be paid at step 1 of the salary range allocated to a regular Instructional Assistant.

REFERENCE: Education Code Sections 45260 and 45261

17.2.3 STEP ADVANCEMENT: When a probationary or permanent employee accepts a regular position on the first step of the salary range, a merit salary adjustment shall be granted to step 2 upon successfully completing the probationary period outlined in these Rules. If the completion of this period of satisfactory service is completed after the first working day of the month the salary adjustment shall be the first of the following month. The date of the first salary adjustment after employment is known as the Anniversary Date. After reaching the Anniversary Date, merit salary adjustments shall be made on an annual basis, provided the employee has received a satisfactory rating during the period.

17.2.3.1 Merit salary adjustments shall not be granted automatically, but must be based upon satisfactory performance by the employee as shown by his/her last service evaluation.

17.2.3.2 The employee shall be notified by his/her immediate supervisor of any denial of a salary step advancement in writing with the reasons for the denial.

REFERENCE: Education Code Sections 45260 and 45261

17.2.4 "Y" RATING INCUMBENTS: By special resolution of the Personnel Commission, the effects of downward range adjustments may be mitigated by a policy of "Y" rating the impacted incumbent's current hourly salary until the new lower salary range hourly rate catches up to the incumbent's salary. The impact of this policy would mean that an incumbent so "Y" rated would receive no general cost of living or normally entitled salary step increase until his/her old higher hourly rate was matched and/or exceeded by the new lower hourly rate.

17.2.4.1 Whenever the Personnel Commission gives authorization to "Y" rate an incumbent, the rate will be discontinued when the employee receiving the rate is promoted or separates from the service. It will also be discontinued whenever the salary range for the class is increased so that it encompasses the employee's present rate, in which event the employee's salary rate will be adjusted to the nearest highest amount in the new range.

REFERENCE: Education Code Sections 45260, 45261

17.2.5 PROMOTIONAL SALARY RATE: In determining the salary for an employee who is promoted, the following procedure shall be used:

17.2.5.1 The new salary step placement shall be to a step in the new range that gives approximately a 2-l/2 percent increase.

17.2.5.2 When computing salary for promotional step placement, employees who had been receiving shift differential pursuant to these Rules and will no longer due to the promotion shall have their "present monthly salary" for the purposes of calculating the new promotional salary step placement include any shift differential they had been receiving in the lower class.

REFERENCE: Education Code Sections 45260 and 45261

17.2.6 PLACEMENT AFTER UNPAID LEAVE OF ABSENCE: Upon return from an unpaid leave of absence, an employee shall be placed on the same step of the range for the class which he/she had achieved prior to taking the leave, including any change(s) in rate or range applicable to the employee's class; except that step advancement within the range shall be granted under the following conditions:

17.2.6.1 When the employee's paid status credit since returning when combined with any previous service time earned prior to the unpaid leave but after the last anniversary date increase, add up to the equivalent of one year's service credit for purposes of step advancement.

17.2.6.2 Credit for step advancement shall accrue during leaves of absence for military within the District, and any paid leaves of absence (e.g. illness, vacation, industrial accident/illness, etc.).

REFERENCE: Education Code Sections 45260, 45261, 45309

17.2.7 SALARY PLACEMENT UPON DEMOTION: An employee who selects voluntary demotion in lieu of layoff or is involuntarily demoted shall be placed on the step of the range of the lower class which is closest to the rate the employee earned in the higher class; provided that the employee shall not receive a salary increase thereby. The demoted employee shall retain the anniversary date established in the higher class.

REFERENCE: Education Code Sections 45260, 45261, and 45309

17.2.8 SALARY PLACEMENT UPON FAILING PROBATIONARY PERIOD: An employee who is demoted to their former class during the probationary period shall be placed on the step of the former range and retain the former anniversary date they held prior to promotion.

REFEENCE: Education Code Sections 45260, 45261, and 45309

17.2.9 PLACEMENT WHEN REEMPLOYED OR REINSTATED: When an employee is reemployed or reinstated following a resignation, layoff, or other separation from employment, the employee shall be placed on the same step of the range for the class which he/she had achieved prior to the separation, including any change(s) in rate or range applicable to the employee's class; except that step advancement within the range shall be granted under the following conditions:

17.2.9.1 When the employee's paid status credit is combined with any previous service time earned prior to the employment separation, but after the last anniversary date increase, adds up to the equivalent of one year's service credit, the employee is eligible for step advancement.

REFERENCE: Education Code Sections 45260, 45261, and 45309

17.2.10 SUMMER/RECESS PERIOD SALARY PLACEMENT: A classified employee shall for services performed during summer or any other recess period, receive on a pro-rata basis not less than the compensation and benefits which are applicable to the classification during the regular academic year for the position filled.

REFERENCE: Education Code Sections 45260, 45261, and 45309

17.2.11 PLACEMENT WHEN ASSIGNED SUBSTITUTE/TEMP POSITION: See Rule 3.2.8.

17.3 DIFFERENTIAL/LONGEVITY PAY PRACTICES

17.3.1 DIFFERENTIAL COMPENSATION: The Personnel Commission shall, insofar as it is possible to do so, determine the practices relating to morning and night shift salary differentials in surrounding public schools in which it must compete for employees for its classified staff, and shall consider the advisability of recommending comparable salary differentials for its classified staff, and make recommendations to the Board of Education regarding differential pay.

REFERENCE: Education Code Section 45181

17.3.2 TEMPORARY ASSIGNMENT: An employee receiving differential compensation pursuant to these Rules shall not lose such compensation if the employee is temporarily assigned to a position not entitled to such compensation. (5 days or less)

REFERENCE: Education Code Sections 45185, 45260, and 45261

17.3.3 ANNIVERSARY INCREMENT: Regular full-time classified employees who have completed ten (10), fifteen (15) and twenty (20) years of accredited service in a paid status shall receive a monthly anniversary increment as stipulated on the salary schedule. The employee must have been in a paid status for seventy-five (75) percent of his/her period of annual employment to earn a year of accredited service. The employee will start earning the anniversary increment on the first working day of the month beginning the 10th, 15th and 20th year of accredited service. Regular part-time classified employees shall receive anniversary increments prorated at the same ratio as the regular work hours per day or days per week to eight (8) hours per day, forty (40) hours per week. Reinstatement rights as defined in Board Policy 626.1, Reinstatement, shall apply to the establishment of eligibility for anniversary increments. Prior to August 19, 1974, an employee who had resigned and was reinstated within five (5) years would be able to count prior service in establishing eligibility for anniversary increments. The break in service of an employee reinstated after August 19, 1974, may not exceed thirty-nine (39) months to establish accredited service for anniversary increments. Amended 1-1-04.

The Board of Education has approved longevity for classified employees as follows:

17.3.3.1 Commencing the 10th service year - amount determined by Board annually.

17.3.3.2 Commencing the 15th service year - amount determined by Board annually.

17.3.3.3 Commencing the 20th service year - amount determined by Board annually.

FOR MANAGEMENT, SUPERVISORY & CONFIDENTIAL EMPLOYEES:

17.3.3.4 Commencing the 10th service year - amount determined by Board annually.

17.3.3.5 Commencing the 15th service year - amount determined by Board annually.

17.3.3.6 Commencing the 20th service year - amount determined by Board annually. Amended 2/4/97

REFERENCE: Education Code Sections 45260 and 45261

17.3.4 COMPUTATION OF REGULAR PAY: When computing the regular pay for a classified employee the calculation shall be in the following order:

17.3.4.1 The employee's appropriate salary range and step shall be considered the employee's base salary.

17.3.4.2 Added to the base salary shall be any longevity the employee may be entitled.

REFERENCE: Education Code Sections 45180 - 45186, 45260, 45261 

 

 

  
 
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