Chapter 13: Performance Evaluations

*BARGAINING UNITS REFER TO CONTRACT*

13.1.1 POLICY STATEMENT: The immediate supervisors have the responsibility for evaluating each employee assigned to their department. The evaluation shall cover the major areas of the employee's responsibilities and duties. Unsatisfactory evaluations require an explanation of unsatisfactory performance and specific suggestions for improvement.

REFERENCE: Education Code Sections 44031, 45260 and 45261

13.1.2 ADMINISTRATION OF PERFORMANCE APPRAISAL SYSTEM: The District shall administer a performance appraisal system for all members of the classified service.

REFERENCE: Education Code Sections 45260 and 45261

13.1.3 WHEN EVALUATIONS ARE TO BE MADE:All regular classified employees shall be evaluated by their immediate supervisors in accordance with these rules and the following schedule:

13.1.3.1 Probationary Employees: See 9.3.1.

13.1.3.2 Permanent Employees: Permanent employees shall be evaluated each year.

13.1.3.3 Special Evaluations: An employee may be given a special evaluation at any time during employment if deemed necessary by the supervisor. (See paragraph 13.1.9).

REFERENCE: Education Code Sections 45260 and 45261

13.1.4 EVALUATION RATER: Each employee is to be evaluated by his/her immediate supervisor. In cases where the employee is assigned to more than one department, site, and/or classification, the employee shall receive separate evaluations for each assignment.

13.1.4.1 Designated supervisory employees shall rate and sign the formal evaluation form. Supervisors may receive input from employees having a lead function over the employee to be evaluated.

REFERENCE: Education Code Sections 45260 and 45261

13.1.5 EVALUATION FORMS: Performance evaluations shall be made on forms prescribed by the District.

REFERENCE: Education Code Sections 45260 and 45261

13.1.6 EVALUATION MEETING: In completing the performance evaluation form, the supervisor shall have a conference with the employee. The meeting shall be scheduled by the supervisor to allow time for a discussion with the employee. (See Chapter 3.2.3 Class Specification).

REFERENCE: Education Code Sections 45260 and 45261

13.1.7 SPECIFIC RECOMMENDATIONS FOR IMPROVEMENT: Any below standard evaluations shall include recommendations for improvement and provisions for assisting the employee in implementing any recommendations made.

REFERENCE: Education Code Sections 45260 and 45261

13.1.8 DISTRIBUTION OF EVALUATION: The completed evaluation form shall be distributed as follows:

13.1.8.1 One copy to the employee being evaluated.

13.1.8.2 One copy to the supervisor performing the evaluation.

13.1.8.3 One copy for inclusion in the employee's personnel file.

REFERENCE: Education Code Sections 45260 and 45261

13.1.9 DEROGATORY INFORMATION: Employees shall be provided with copies of derogatory written material ten (10) days before it is placed in the employee's personnel file. The employee shall be given an opportunity during normal working hours and without loss of pay to initial and date the material and to prepare a written response to such material. The employee shall obtain approval from the immediate supervisor of such opportunity in advance but not later than five (5) days into the ten (10) day grace period. The written response shall be attached to the material and placed in the personnel file. Amended 10/5/99, 4/3/07

REFERENCE: Education Code Sections 44031, 45260 and 45261

13.1.10 APPEAL OF PROCESS: An employee may use the complaint procedure as outlined in Chapter 18 only on the grounds that these Rules and Regulations have been violated in the preparation, and completion of the performance rating form. There is no appeal of the content of any performance evaluation. Amended 10/5/99

REFERENCE: Education Code Sections 45260 and 45261